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About the Purchasing Department

The Purchasing Agent is responsible for purchases regulated by the City and its Charter, section 7.14 The Purchasing Agent reports directly to the Director of Finance.

The Purchasing Department is located at 54 Hill Street, Shelton, Ct 06484. The office is open Tuesday thru Friday 8:00am - 5:30pm.

All appointments are scheduled in advance by calling 203-924-1555 x 1506

The Purchasing Agent shall let to bid all purchases (including those made by the Board of Education) which reasonably may involve the expenditure of Five Thousand Dollars ($7,500.00) or more by the Invitation of sealed bids, giving at least ten (10) days notice of the closing for bids by publication at least once In a newspaper having A substantial circulation in the City. Within five (5) days after the closing date for bids, the bids shall be opened publicly by the Purchasing Agent contract for the purchase to the lowest responsible bidder, provided however, the City may reject any, all or any part of any bids. If the authority to award contracts has been delegated, shall award contracts. The Board of Aldermen may establish such other regulations for purchases and bidding as It deems appropriate.

When any purchase Involves an expenditure In excess of TwoThousand Dollars ($2,000.00) and does not exceed SevenThousand FiveHundred and Ninety Nine Dollars ($7,500.00), the Purchasing Agent, or In the case of the Board of Education, an agent designated by the Board of Education, shall obtain a minimum of three written proposals for the purchase of the item and shall make such purchase from the lowest responsible vendor, unless the Purchasing Agent, or In the case of the Board of Education, an agent designated by the Board of Education determines other wise and in that event, the Purchasing Agent or in the case, of the Board of Education, an agent designated by the Board of Education shall create and maintain a written record of the reasons for such choice.

"Purchase" as used herein shall be defined to include the purchase In any fiscal year of any item, service or combination of items or services which singly or in the aggregate total the amounts indicated herein. Aggregate purchases shall not be divided into smaller increments so as to avoid the provisions called for herein.

The Board of Aldermen and the Board of Education for its purchases shall establish by resolution those services which are considered as professional and as to which bidding is not required. The Board of Aldermen and the Board of Education respectively may by such resolution establish such procedures with regard thereto as each deems reasonable. When the purchase of goods and the provision for services are combined, that portion involving the purchase of goods shall be subject to the provisions of this section.

Waiver of Bids: Whenever the Purchasing Agent shall determine that bidding for any particular goods or services would be impractical, impossible, or unwise, the Purchasing Agent shall recommend to the Board of Aldermen that bids be waived. Each such recommendation shall be in writing and shall state its reason. If the Board approves such recommendation by an affirmative vote of at least six (6) of the eight (8) members, bids shall, be waived and the goods or services shall be purchased In such manner as the Board of Aldermen directs.

The Director of Finance shall record the amount of each authorized purchase and each contract for a future purchase a encumbrance against the appropriation from which it is paid or to be paid.

Each charge and prospective charge against at the City shall state the Department and the appropriation against which it is to be charged. The Director of Finance or his agent shall audit and approve as correct and valid each charge against the City and shall authorize payment of all approved charges in writing. At the end of each month the Board of Apportionment and Taxation shall review the charges against the City for the preceding month and may make recommendations to the Mayor concerning charges against the City.

The Director of Finance shall prescribe the time at which and the manner in which persons receiving money for the account of the City shall be paid.

Online Purchasing Forms

Bid Requirements

NON-COLLUSION AFFIDAVIT

Bid Return Label

Sample of Contract

Current Bid Invitations

Please contact the Purchasing Department for complete Bid Packets

 

 

 

 

BID INVITATION 39-15 Lane Waverly Bridge Inspections RFQ

 

 

http://cityofshelton.org/shelter-ridge/

 

BID INVITATION BID # 39-09 Sidewalk Replacement at 415 Howe Avenue

 

BID INVITATION 39-07 Natural Gas for the City of Shelton

Location:

City Hall
54 Hill Street – Second Floor
Shelton, CT 06484

Telephone:

(203) 924-1555 ext. 1506

Fax:

(203) 924-4273

Hours:

Tuesday - Friday 8:00 A.M. – 5:30 P.M.

Dept. Head:

Gene Sullivan

Send an Email

Federal Tax ID #:

06-6001896

To receive bid specifications please contact the purchasing department, (203) 924-1555 Ext.1304.

Board or Commission When Where Time Agendas and Minutes
Aldermen Finance Committee 4th Tuesday of Month First Floor Room 104 6:00pm View
Aldermen Full Board 2nd Thursday of Month Auditorium 7:00pm View
Aldermen Public Health and Safety 1st Wednesday of Month First Floor Room 104 7:00pm View
Aldermen Public Hearing on Ordinances 4th Tuesday of Month First Floor Room 104 TBA View
Aldermen Street Committee 1st Tuesday of Month First Floor Room 104 7:00pm View
Americans with Disabilities Commission Scheduled as Needed TBA TBA View
Animal Shelter Building Committee Scheduled as Needed TBA TBA View
Anti Litter Committee 4th Wednesday of Month City Hall TBA View
Apportionment and Taxation 2nd and 4th Thursday of Month First Floor Room 104 7:30pm View
Bid Opening Scheduled as Needed TBA TBA View
Board of Appeals Scheduled as Needed TBA TBA View
Board of Education 4th Wednesday of Month Meadow Street 7:15pm View
Board of Education Finance Committee 3rd Wednesday of the Month TBA TBA View
Board of Ethics 1st Thursday of Month TBA 7:00pm View
Board of Fire Commissioners 1st and 3rd Tuesday of Month City Hall 7:00pm View
BOE Administrative Center 382 Long Hill Ave. Conf. Room B TBA 6:00pm View
Charter Revision Commission 2nd and 4th Tuesday of Month Room 204 7:00pm View
Citizens Advisory Board 3rd Wednesday of Month SEDC 475 Howe Ave. Suite 202 7:30pm View
Civil War Memorial Committee 4th Thursday of Month Plumb Library Huntington Branch 7:30pm View
Community Gardens Ad Hoc Committee 2nd Monday of Month Room 104 – Shelton City Hall 7:00pm View
Conservation Commission 1st Wednesday of Month Third Floor Room 303 7:00pm View
Downtown Subcommittee Scheduled as Needed TBA TBA View
Economic Development Commission 3rd Tuesday of Month SEDC 475 Howe Ave. Suite 202 6:00pm View
EMS Commission 3rd Monday of Month City Hall 7:00pm View
Farmers Market Association TBA TBA TBA View
Housatonic River Estuary Commission Scheduled as Needed TBA TBA View
Inland Wetlands Commission 2nd Thursday of Month Third Floor Room 303 7:00pm View
Library Board of Directors Second Tuesday of the Month Plumb Memorial Library, 65 Wooster St. 6:30pm View
Long Hill Baseball Field Building Committee 3rd Monday of Month TBA TBA View
Officers Council 2nd Tuesday of the Month City Hall 7:00pm View
Parks and Recreation Commission 3rd Thursday of Month Community Center 7:30pm View
Pension Board TBA TBA TBA View
Perry Hill School Building Committee 1st and 3rd Tuesday of the Month Board of Education Offices 7:00pm View
Planning and Zoning Commission 2nd Tuesday of Month Third Floor Room 303 7:00pm View
Planning and Zoning POCD Subcommittee TBA TBA TBA View
Public Improvement Building Committee 1st Monday of Month TBA TBA View
Renovation Building Committee 2nd Wednesday of the Month SHS Media Center 6:00pm View
Senior Center TBA Senior Center TBA View
SHS Code Compliance Building Committee 1st Wednesday of each month BOE Administrative Offices 382 Long Hill Ave 2nd Floor, Conference Room C 8:00am View
SHS Fire Rehabilitation Building Committee As Needed Shelton High School 9:30am View
Trails Committee 1st Wednesday of Month Third Floor Room 303 5:30pm View
Valley Transit District As Needed Valley Transit District 41 Main Street Derby, CT 06418 TBA View
Water Pollution Control Authority 2nd Wednesday of Month Third Floor Room 305 7:00pm View
Youth Service Bureau 3rd Wednesday of the month Perry Hill School 7:45 a.m. View
Zoning Board of Appeals 3rd Tuesday of Month Auditorium 7:30pm View
Zoning Enforcement Subcommittee TBA TBA TBA View
Zoning Subcommittee Scheduled as Needed TBA TBA View