Purchasing Agent: Gene Sullivan
Office Location: City Hall Second Floor Room 207
Office Hours: 7:30-6:00 PM Tuesday-Friday
Phone: (203) 924-1555 Ext.305
Fax: (203) 924-4273
Federal Tax ID #: 06-6001896

About the Purchasing Department

The Purchasing Agent is responsible for purchases regulated by the City and its Charter, section 7.14 The Purchasing Agent reports directly to the Director of Finance.

The Purchasing Department is located at 54 Hill Street, Shelton, Ct 06484. The office is open Tuesday thru Friday 8:00am - 5:30pm.

All appointments are scheduled in advance by calling 203-924-1555 x 305

Online Purchasing Forms

• Manual Purchase Requisition
• Bid Requirements
• NON-COLLUSION AFFIDAVIT
• Bid Return Label
• Sample of Contract

The Purchasing Agent shall let to bid all purchases (including those made by the Board of Education) which reasonably may involve the expenditure of Five Thousand Dollars ($5,000.00) or more by the Invitation of sealed bids, giving at least ten (10) days notice of the closing for bids by publication at least once In a newspaper having A substantial circulation in the City. Within five (5) days after the closing date for bids, the bids shall be opened publicly by the Purchasing Agent And the Board of Apportionment and Taxation (or the Finance Committee if the authority to award contracts has been delegated). The Board of Apportionment and Taxation (or the Finance Committee if the authority to award contracts has been delegated) shall award the contract for the purchase to the lowest responsible bidder, provided however, the City may reject any, all or any pan of any bids. If the authority to award contracts has been delegated, the Finance Committee shall award contracts only by unanimous decision and If a unanimous decision cannot be reached the matter shall be determined by the Board of Apportionment and Taxation. The Board of Aldermen may establish such other regulations for purchases and bidding as It deems appropriate.

When any purchase Involves an expenditure In excess of One Thousand Dollars ($1,000.00) and does not exceed Four Thousand Nine Hundred and Ninety Nine Dollars ($4.999.00), the Purchasing Agent, or In the case of the Board of Education, an agent designated by the Board of Education, shall obtain a minimum of three written proposals for the purchase of the item and shall make such purchase from the lowest responsible vendor, unless the Purchasing Agent, or In the case of the Board of Education, an agent designated by the Board of Education determines other wise and in that event, the Purchasing Agent or in the case, of the Board of Education, an agent designated by the Board of Education shall create and maintain a written record of the reasons for such choice.

"Purchase" as used herein shall be defined to include the purchase In any fiscal year of any item, service or combination of items or services which singly or in the aggregate total the amounts indicated herein. Aggregate purchases shall not be divided into smaller increments so as to avoid the provisions called for herein.

The Board of Aldermen and the Board of Education for its purchases shall establish by resolution those services which are considered as professional and as to which bidding is not required. The Board of Aldermen and the Board of Education respectively may by such resolution establish such procedures with regard thereto as each deems reasonable. When the purchase of goods and the provision for services are combined, that portion involving the purchase of goods shall be subject to the provisions of this section.

Waiver of Bids: Whenever the Purchasing Agent shall determine that bidding for any particular goods or services would be impractical, impossible, or unwise, the Purchasing Agent shall recommend to the Board of Aldermen that bids be waived. Each such recommendation shall be in writing and shall state its reason. If the Board approves such recommendation by an affirmative vote of at least six (6) of the eight (8) members, bids shall, be waived and the goods or services shall be purchased In such manner as the Board of Aldermen directs.

The Director of Finance shall record the amount of each authorized purchase and each contract for a future purchase a encumbrance against the appropriation from which it is paid or to be paid.

Each charge and prospective charge against at the City shall state the Department and the appropriation against which it is to be charged. The Director of Finance or his agent shall audit and approve as correct and valid each charge against the City and shall authorize payment of all approved charges in writing. At the end of each month the Board of Apportionment and Taxation shall review the charges against the City for the preceding month and may make recommendations to the Mayor concerning charges against the City.

The Director of Finance shall prescribe the time at which and the manner in which persons receiving money for the account of the City shall be paid.